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2018 ARLD Day Breakout Session Descriptions
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Breakout Session 1 (11:00 a.m. - 11:50 a.m.)

Inclusivity Through Documentation: Using Gestalt Principles and Plain Language to Create Effective Documents  


Jennifer Turner
Instructional Services Librarian
Minnesota State University, Mankato

Jessica Schomberg
Department Chair, Non-Print Cataloging Librarian 
Minnesota State University, Mankato

Librarians across library types and departments provide instruction and training materials to students, faculty, staff, and colleagues. For these materials to be readable and accessible, they must contain accurate information and follow guidelines for usable document design. Good design makes documents easier to use and lends credibility to document creators. A few simple tips can improve document usability. Keeping the needs of people with visual, motor, and cognitive impairments in mind when creating a document can also improve usability for all users and is a more efficient use of time than making retroactive changes to documentation to be ADA compliant. The presenters will demonstrate how adhering to these and other guidelines will improve accessibility and functionality of library research aids. They will direct attendees to resources to help librarians create usable documentation. Workshop attendees will apply knowledge learned through an interactive “document redesign” activity.

History Now: Minnesota Reflections’ Primary Source Sets 

Greta Bahnemann
Metadata Librarian
Minitex, University of Minnesota 

Join the Minnesota Digital Library's Metadata Librarian for an overview of an emerging digital resource for historical research, the Minnesota Reflections Primary Source Sets. The presenter will discuss how and why the Primary Source Sets were created, including a discussion of how the MDL program developed out of the Digital Public Library of America’s Primary Source Sets. The presenter will also provide a live demonstration of the resource. The session will also provide an overview of the related Teaching Guides, which supply educators, researchers, and history enthusiasts with discussion questions and activities to inspire critical inquiry. This session will include an update on the project, including a review of all recently added content. The session will also focus on the current activities associated with the Primary Source Set project, including the creation of the guest author program. 

Visualizing Contacts and Connections Using NodeXL 

Kristen Mastel
Outreach and Instruction Librarian
University of Minnesota

While we may know who the key players are that we connect with in departments, a full network analysis of e-mail contacts can locate the intersections between projects and researchers. Using NodeXL and Immersion, I conducted a network analysis of my e-mail in order to determine areas of opportunity and connection with my liaison department of cooperative extension, in order to answer the following questions: What patterns did I see? What surprised me? What might I do differently with my network to reach underserved groups? Networking tools are just one technique you can use to possibly uncover additional outreach and engagement opportunities. Participants are encouraged to bring laptops with NodeXL downloaded to practice data visualization. 

Breakout Session 2 (1:00 p.m. - 1:50 p.m.)

What's Happening Here? Mapping as an Observational Tool 

Andrew Asher (Keynote)
Assessment Librarian
Indiana University 

This workshop session will demonstrate how to use hand-drawn maps as a tool in ethnographic observation. Working in observational groups, participants will make and analyze mapping observations and learn techniques for applying these approaches to library settings. Note: Groups will be walking to different parts of the arboretum (weather permitting); participants should be prepared to be outdoors. 

Library Website: The Conversation 

Sara Stambaugh
Digital Services Librarian
Rasmussen College

It might not be as bad as the “birds and the bees” convo, but redesigning your library’s website can be like opening a can of worms. Discover our library’s experience with redesigning our homepage, not just once, but twice! I’ll talk about our user experience surveys and what we are doing to get buy in not only from students, but from faculty and staff as well. Have your own tale of what works or what doesn’t? I want to hear from you about UX surveys, observations, and conversations with faculty, deans, administrators, and tech gurus! We’ll look at a library website currently under construction and discuss what it takes to bring it to a “final” version.

Where Are We Now? Gender, Technology, and Libraries 

Melissa Prescott
Professor and Research Librarian
St. Cloud State University

Mary O'Dea
Assistant Professor and Systems Librarian
St. Cloud State University 

Robin Ewing 
Professor and Assessment Librarian
St. Cloud State University

A decade ago, research on gender, libraries, and information technology (IT) substantiated the over-representation of men in IT roles within the female-dominated profession of librarianship. At the same time, studies indicated that higher salaries were typically earned by employees in technology-related positions than those working in other library departments. Researchers identified several factors such as gender bias, gender roles, educational access, and organizational culture as barriers to reaching gender parity within the information technology sector of librarianship. In this session, the presenters will discuss differences between the 2008-2009 landscape and the current environment for women in IT positions. Specifically, they will share their findings, to-date, from a replication of Melissa Lamont’s 2009 study, “Gender, Technology, and Libraries.” They will also suggest ways to build on this exploratory study to address issues of diversity, beyond gender, and how libraries can reflect the technology needs and experiences of the communities they serve

Breakout Session 3 (2:00 p.m. - 2:50 p.m.)

vHMML Reading Room: Building a Bibliographic Database for Digital Archives, Manuscripts, and Books  

Dr. Daniel K. Gullo
Joseph S. Micallef Curator of the Malta Study Center
Hill Museum & Manuscript Library, Saint John’s University

Eileen Smith
Cataloger and Metadata Librarian
Hill Museum & Manuscript Library, Saint John’s University

This session will provide an overview and analysis of the complex problems of building vHMML Reading Room, an integrated bibliographic database designed to handle digitized manuscript, archival, and printed book collections from over 500 international repositories, which contain multiple languages and cultural traditions. We will discuss how vHMML Reading Room confronts the problem of metadata and database design, attempting to find solutions for authority control and IIIF standards for viewing images. At the core of the project remains the ability to provide remote and local cataloging access and advanced metadata using international standards, while at the same time providing richer data for patron access than most online digital catalogs given the unique nature of manuscript and archival records. vHMML Reading Room remains a work in progress, showing the advantages and limitations of new technology in the new world of open, linked bibliographic databases.
It’s All About the Outreach: Podcasting Our Way to the Hearts and Minds of the Community 


Angie Gentile-Jordan
Instructional Technologist
Central Minnesota Libraries Exchange

Dr. Mary Jordan 
Executive Director
Central Minnesota Libraries Exchange

While some of us are familiar with podcasts, they are still new enough that a many do not yet have experience with them. Building on that novelty factor, podcasts can be a great tool to encourage library people to shake off their preconceived ideas about training! Listeners can be part of a learning community without ever leaving their desk, or their car, or wherever else they are listening. You can take our experience with outreach through podcast, and use it to connect with your own audiences! With interesting content, knowledgeable guests, and a whole lot of behind the scenes work, we share ideas relevant to our community. We join these ideas to in-person and online content, to link training to the real needs of our community members – and you can do it too! Podcast outreach can be a valuable tool in any academic library, to meet your outreach needs.

Reclaiming Scholarship: Why you Should Become a Publisher for Your Community

Anne Hatinen
Electronic Resources Librarian

Shane Nackerud
Technology Lead, Libraries Initiatives 
University of Minnesota 

Terri Fishel 
Library Director
Macalester College 

Ron Joslin
Research & Instruction Librarian, Sciences 
Macalester College

Libraries are redefining themselves as centers of knowledge creation on campus, and not just consumption. Presenters at this session will share their experience in library publishing initiatives, including creating open textbooks, scholarly monographs, and journals. We’ll discuss best practices and publishing tools that have led to successful projects. We’ll also share opportunities to experiment with library publishing and engage with a community of practitioners from across the state through the Minnesota Libraries Publishing Project (MLPP). 

Breakout Session 4 (3:10 p.m. - 4:00 p.m.)

The Words We Choose, the Words We Use: Catalogers’ Insights on Critical Information Literacy Strategies   


Naomi Skulan
Metadata & Technical Services Coordinator
University of Minnesota, Morris

Violet Fox

One of the core responsibilities of reference and instruction librarians is explaining the effective use of controlled vocabulary terms. But those terms can often be controversial or offensive, putting frontline librarians on the defensive. Worse yet, the process behind changing these terms is opaque and complex, even to those who apply them. In this session, we will provide a crash course on how Library of Congress Subject Headings are submitted and approved, and explain why updating or deleting controversial terms is difficult for libraries, even with the will to change. Attendees will learn how to “teach the radical catalog” to encourage students and faculty to think critically about where the information in catalogs originates. Finally, we will discuss the value of using controversial controlled vocabulary terms when searching catalogs and databases in order to demonstrate how systems deal with those terms as an introduction to the frame “Authority is Constructed and Contextual.”

“Why don’t other students love the library as much as I do?”   

Kaylin Creason
Acquisitions and Interlibrary Loan Supervisor
Bethel University Library

Karaline Green 
co-leader and co-founder of the Library Student Council 
Public Services Assistant 
Bethel Libraries 
Junior at Bethel

Lindsey Long
co-leader of the Library Student Council, Lead Public Services Assistant 
Bethel Libraries 
Junior at Bethel

For students at the Bethel University Library, this wasn’t a question, but a challenge. In 2017, two library student workers and a staff member founded the Library Student Council, an advisory group that aims to foster communication, collaboration, celebration and community between the library and the student population it serves. This session will explore the successes and struggles of the group’s first year-in-action, including planning events, developing cross-campus partnerships, seeking funding, gaining (and losing) support, marketing and more. You will hear from student members of the group as well as the library staff liaison on how the group benefits the library and students. This session will be valuable to you whether you are looking for new ideas for library partnerships, events, and marketing or want to start a Library Student Council of your own.  

Lightning Rounds

Leveraging our current tools and skills to assist researchers in locating grant funding opportunities

Allison Langham
Scholarly Communications and Engineering Liaison Librarian
University of Minnesota

Although expensive tools dedicated to searching for grant opportunities, such as Pivot, Funding Institutional, and Foundation Directory Online, offer researchers the ability to search for potential funding sources by various parameters, you do not have to subscribe to these products to offer valuable assistance to grant-seeking researchers at your institution. Both Web of Science and Scopus include information about funding sources, and Web of Science offers some tools for analysis. Users of could benefit from our tips on effective searching, and "we (Allison Langham, Jody Kempf, and Julia Kelly) can recommend funding sources for international researchers and online sources for support in the writing process." 

Creating Spaces for Reflection

Peter Bremer
Reference Coordinator
University of Minnesota, Morris

College students are often under a great deal of stress. At the University of Minnesota, Morris Briggs Library we decided to create a Meditation Room in collaboration with our campus Wellness Center that offers a comforting, relaxing space for individuals. Soft lighting, soothing music, aromatic oils, Buddha Board, sandscapes, and a Zen garden are available throughout the year. Usage statistics will be shared as well as feedback and challenges.

Information Literacy for Marketing Students: A Project Based Learning Approach

Patrick Leeport
Research & Instruction Services Librarian
Bemidji State University

As marketing, outreach, and awareness are of growing importance in academic libraries, the library at Bemidji State University had an opportunity to collaborate with a capstone Marketing Research class. In addition to including a librarian consultation on the course schedule, this particular collaboration allowed the library to serve as a client for one group of students who focused their project around the library’s newly introduced chat reference service. This led to the library having a better understanding of its user base, as well as a method to provide library and information literacy to marketing students beyond the typical one-shot session.

Exploring library research with the Institute for Research Design in Librarianship

Kristen Cooper
Plant Sciences Librarian
University of Minnesota

The session will cover my experience with the Institute for Research Design in Librarianship (IRDL) and the initial results of the research project that I began as a part of it. For IRLD I will give a brief description of the institute including the application, what was covered in the in person workshop, and the continued support they have given. I will then discuss the data sharing research that I have been working on as a result of my participation in the institute and my initial findings. 

Forging New Alliances: IT, Media and Library Working Together

Sarah R. Gewirtz
Information Literacy Librarian
College of St. Benedict/St. John's University

Historically the CSB/SJU Media Department was a division of the libraries. However, in early 2018 the administration decided to move the department under IT Services as a result of a consultant’s recommendation which came out of program review for the department. This change has helped the libraries and Instructional Technology (formally media services) form a more focused partnership. Miranda Novak is the Assistant Director for the newly-formed Instructional Technology group and  I am the Information Literacy Librarian working with Miranda to ensure that the library partnership and values continues as this department transitions to its new organizational structure. During the Lightning Round I will discuss how we are incorporating information literacy into technology classes; discuss the beginnings of our assessment plan; and, discuss how we are working to align ourselves with the new campus outcomes.

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