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10/15/2016
Tomes on Tap

2016 MLA Conference: Sponsor, Exhibitor and Advertising Opportunities
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Sponsor, Exhibitor and Advertising Opportunities


Sponsor, Exhibitor and Professional Table applications and payments were due August 15, 2016 to take full advantage of all available benefits. Please contact Tammy Schoenberg for late registrations. 


Please follow the links below to learn more about how to be a vital part of this exciting event: 

Sponsorship terms and prices
Exhibitors terms and prices
Professional table terms and prices
Advertisement terms and processes
Lodging Options
Silent Auction Donations
Applications and Deadlines


Sponsorship terms and prices

Apply Online Now To Be A Sponsor at the MLA 2016 Conference!

Eligibility

Any company or organization with an interest in supporting the Minnesota Library Association (MLA)  and library professionals and allies is encouraged to become a sponsor! 

Terms

Acceptance of a sponsor application by MLA constitutes a contract. Sponsor benefits begin upon receipt of payment. 

Deadlines

Sponsorship applications and payments are due by August 15, 2016 to take full advantage of all available benefits.

Fees and Benefits

Visit our sponsorship packages page to learn more about the fees and benefits associated with sponsorship. 

Logo Visibility

Your organization's logo may be used in conference promotional materials, depending on the package you select.  In order to take full advantage of this benefit, you must transmit your organization's logo via email  to the MLA office by August 15, 2016 as a vector-based AI or EPS file or high-resolution PDF.

Please contact Tammy Schoenberg with questions. 


Exhibitor terms and prices

Apply Online Now To Be A Exhibitor at the MLA 2016 Conference!

Eligibility
Any company or organization with an interest in exposing its products or services to a wide audience of library professionals and allies is encouraged to purchase a booth.
Terms

All exhibitors must conform to the published Exhibitor Rules and Regulations. Acceptance of an exhibitor application by MLA constitutes a contract. Contract will be considered null and void if payment in full is not received by the published deadline. Exhibitor benefits begin upon receipt of payment.

Deadlines

Exhibitor applications and payments are due by August 15, 2016 to take full advantage of all available benefits.

Fees

Space rental charge is $650 for one 8' x 10' booth. A second booth may be selected for an additional $400. 

Benefits
  • One 8' x 10' booth with two chairs and one wastebasket
  • Two complimentary exhibitor registrations with each paid booth
  • Organization description published on conference website and in attendee booklet
  • Post-event labels of attendee mailing addresses
  • Opportunity to attend breakout sessions

A service kit will be e-mailed to you prior to the conference. Electrical service and/or telephone/Internet installation are available for additional charges. These services can be ordered directly through the Duluth Entertainment and Convention Center (DECC).

An exhibit hall floor plan with your booth location will be sent prior to the conference.

Exhibit Hours

Thursday, Sept. 29, 2016

7:00am - 8:00am  Registration & Breakfast Opens 
7:30am Welcome & Awards
8:10am - 8:40am Division meetings
8:50am - 9:50am Session A
10:00am - 10:45am         Break: Exhibit Hall and Silent Auction Opens (Dedicated Exhibitor Time)
10:55am - 11:55am Session B
12:05pm - 1:35pm Lunch and Keynote
1:45pm - 2:45pm  Session C
2:55pm - 3:40pm Break: Desserts in Exhibit Hall (Dedicated Exhibitor Time)
3:50pm - 4:50pm Session D
5:00pm - 6:00pm MLA Membership meeting
   
Friday, Sept. 30, 2016
7:00am - 8:00am                    Registration & Continental Breakfast in Exhibit Hall & Silent Auction Opens (Dedicated Exhibitor Time)
8:10am - 8:40am Subunit meetings 
8:50am - 9:50am  Session E
10:00am - 10:45am Break: Exhibit Hall (Dedicated Exhibitor Time)
10:55am - 11:55am Session F
12:05pm - 1:35pm Lunch and Keynote Speaker
1:45pm - 2:45pm Session G
2:55pm - 3:40pm Break: Desserts in Exhibit Hall (Dedicated Exhibitor Time)
3:50pm - 4:50pm Session H


Setup and Teardown Times

Setup time will be 7:00am-10:00am on Thursday, September 29, 2016. Setup must be completed by Thursday, September 29, 2016 at 10:00am.

Exhibit teardown must be completed by 5:00pm on Friday, September 30, 2016.

Logo visibility

If you would like your organization's logo to be published in conference attendee materials, you must email your organization's logo to the MLA office by August 15, 2016 as a vector-based Al or EPS file or high-resolution PDF

Lodging

Blocks of rooms have been reserved in Duluth, MN at the following hotels:

Hotel Room Rate  Reservations 

Canal Park Lodge
250 Canal Park Drive
Duluth, MN 55802

$139 plus tax    

(218) 279-6000

--To receive the group, rate mention the Group Name "MLA" when making reservations.

Holiday Inn & Suites Duluth Downtown
200 W. 1st Street
Duluth, MN 55802

$129 plus tax

(800) 477-7089

--To receive the group rate, mention the Group Name "2016 MLA Annual Conference" when calling for reservations.

--You may also book your room online. Be sure "MLA" is entered in as the Group Code when making your search.

Radisson Duluth Harborview
505 West Superior Street
Duluth, MN 55802
$89 plus tax

(218) 727-8981

--To receive the group rate, mention the Group Code "MLACON" when calling for reservations.

--You may also book your room online. On the reservations page, select "More Search Options" and enter the code MLACON to receive the group rate. 

 
Reservation Deadline:
Monday, September 5, 2016

A limited number of rooms are blocked at these hotels for MLA attendees; therefore, we cannot guarantee rooms will be available through the reservation deadline. 

Electricity, Phone Hookup and Internet Access

Please contact the Duluth Entertainment and Convention Center directly for electrical, telephone, and wired internet services (Must be done in advance).

Order electricity, phone hookup and internet access online.

Exhibitor Hall Map and Booth Assignments

Initial space assignments will be made on a first come, first served basis at the discretion of MLA. MLA reserves the right to make appropriate changes in exhibitor locations as it deems necessary for the overall success of the Exhibit. 

The Exhibitor Hall map will be posted closer to the conference date. 

Please contact Tammy Schoenberg with questions. 


Professional Table Terms and Prices

Apply online now to host a professional table at the MLA 2016 Annual Conference!

Eligibility

Professional tables are reserved for subunits of MLA, library professional membership organizations or nonprofit organizations supporting libraries.

Terms

All professional tables must conform to the published Exhibitor Rules and Regulations. Acceptance of a professional table application by MLA constitutes a contract. Contract will be considered null and void if payment is not received by the published deadline. Professional table benefits begin upon receipt of payment

Deadlines

Professional Table applications and payments are due by August 15, 2016 to take full advantage of all available benefits

Fees

$40 per table

Benefits

One 8'x10' table, tablecloth and two chairs 

Table Hours 

Thursday, Sept. 29, 2016

7:00am - 8:00am  Registration & Breakfast Opens 
7:30am Welcome & Awards
8:10am - 8:40am Division meetings
8:50am - 9:50am Session A
10:00am - 10:45am          Break: Exhibit Hall and Silent Auction Opens (Dedicated Exhibitor Time)
10:55am - 11:55am Session B
12:05pm - 1:35pm Lunch and Keynote
1:45pm - 2:45pm  Session C
2:55pm - 3:40pm Break: Desserts in Exhibit Hall (Dedicated Exhibitor Time)
3:50pm - 4:50pm Session D
5:00pm - 6:00pm MLA Membership meeting
   
Friday, Sept. 30, 2016
7:00am - 8:00am                           Registration & Continental Breakfast in Exhibit Hall & Silent Auction Opens (Dedicated Exhibitor Time)
8:10am - 8:40am Subunit meetings 
8:50am - 9:50am  Session E
10:00am - 10:45am Break: Exhibit Hall (Dedicated Exhibitor Time)
10:55am - 11:55am Session F
12:05pm - 1:35pm Lunch and Keynote Speaker
1:45pm - 2:45pm Session G
2:55pm - 3:40pm Break: Desserts in Exhibit Hall (Dedicated Exhibitor Time)
3:50pm - 4:50pm Session H

Setup and Teardown Times

Setup time will be 7:00am-10:00am on Thursday, September 29, 2016. Setup must be completed by Thursday, September 29, 2016 at 10:00am.

Table teardown must be completed by 5:00pm on Friday, September 30, 2016.

Please contact Tammy Schoenberg with questions. 


Advertisement Terms and Prices

Apply online now to advertise at the MLA 2016 Annual Conference!

Eligibility

Any company or organization with an interest in exposing its products or services to a wide audience of library professionals and allies is encouraged to purchase an advertisement.

Terms

Advertisements are published within the program distributed to all conference attendees. Advertisement placement preference is awarded on a first come, first served, space availability basis. Acceptance of an advertisement application by MLA constitutes a contract. A contract will be considered null and void if the ad file or payment is not received by the published deadline.

Deadlines

Advertisement applications and payment are due August 15, 2016 to take full advantage of all available benefits.

Fees
  • Inside front cover (5.5" x 11") - $225 ---**Only 1 Opportunity Available
  • Inside back cover (5.5" x 11") - $225 ---**Only 1 Opportunity Available
  • Full page (5.5" x 11") - $150
  • Half page (5.5" x 5") - $100
  • Quarter page (5.5" x 2") - $75
File Specifications
  • Full-color
  • Vector-based Al, EPS, or high-resolution PDF
  • Dimensions as listed above (or smaller) PLUS a 1/8" bleed on all sides (ads will bleed off the program page edges)
Cancellations and Refunds

A non-refundable cancellation fee of  $25.00 will be applied if notification of cancellation is received by September 1, 2016. No refunds will be issued for advertisement cancellations made after September 1, 2016.

Please contact Tammy Schoenberg with questions. 


 Silent Auction Donations

If you'd like to make a donation to the silent auction, please fill out the Silent Auction Donation Form and send it back to the Minnesota Library Foundation. For any additional questions about the Silent Auction, please contact Erica Ross directly for more information.


Applications and Deadlines

Online application forms are available here for the following:

Register to be a Sponsor

Register to be an Exhibitor

Register to host a Professional Table

Register to Advertise

Helpful Tip

You may wish to reference the terms and packages as you complete your online applications, so keep this page open as you proceed.

Deadline

August 15, 2016

  • Sponsorship applications, logos, and payment in full (to receive full benefits)
  • Exhibitor applications, logos, and payment in full (to receive full benefits)
  • Professional Table applications and payment in full (to receive full benefits)
  • Advertisement applications, art files, and payment in full for professional table applications (to receive full benefits)



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